Position Title: US Medical Affairs Project Manager

Location: Remote

Start Date: January 1st 2026

Position Overview

The US Medical Affairs team is seeking a Project Manager to maintain and evolve a Smartsheet-based project tracking system, ensure timely updates from cross-functional teams, and support leadership with reporting and visibility into portfolio progress. This individual will play a key role in driving accountability, structure, and clarity across a highly scientific, collaborative team.

Key Responsibilities

• Smartsheet Ownership & Dashboard Management
• Ensure project dashboards and plans are updated regularly by task owners
• Follow up via email, phone, or meetings to collect updates
• Escalate delays or lack of updates through an agreed escalation plan
• Act as Smartsheet super user and provide training/support to the team
• Maintain and customize dashboards for visibility across Medical Affairs, including executive leadership
• Meeting Facilitation
• Lead weekly TA-specific working meetings in partnership with Medical Directors
• Build and manage meeting agendas, keep sessions on track and on time
• Use dashboards to highlight risks, gaps, and priorities during meetings
• Recommend improvements to meeting cadence, content, and attendees
• Reporting & Communications
• Create weekly summaries of team progress, accomplishments, and risks
• Support creation of monthly updates for inclusion in PERFORM dashboards
• Provide updates to commercial PMO on key initiatives, working closely with the S&O Lead and MDO
• Strategic Planning
• Support the 2027 annual planning process (beginning in Q3)
• Assist in creating new Smartsheet plans for upcoming workstreams

Required Skills & Experience

• Advanced Smartsheet proficiency (dashboard setup, reporting, tracking)
• Strong time and project management skills
• Ability to work independently while managing multiple stakeholders
• Skilled in stakeholder follow-up and accountability management
• Experience or familiarity with Medical Affairs strongly preferred
• Ability to identify interdependencies and risk areas across workstreams
• Strong communication and facilitation skills