Employer Birmingham and Solihull Mental Health NHS Foundation Trust Employer type NHS Site Trust HQ Town Birmingham Salary £31,049 - £37,796 per annum, pro rata Salary period Yearly Closing 12/08/2025 23:59

Band 5 Medical Workforce Systems Advisor

Band 5

Please note that this post may close earlier than the indicated closing date if a sufficient number of applications are received.

Job overview

The Medical Workforce Team of the People & Culture Directorate are looking for a highly motivated Systems Adviser to join our busy but supportive team.

This role provides a fantastic opportunity for HR/People professionals or a data analyst to develop knowledge of medical staffing on a fixed term or secondment basis.

Our Trust values of 'Compassionate, Inclusive and Committed' inspire and motivate everything we do. If you would like to be part of a team and organisation that champions Equality, Diversity and Inclusion and supports managers and staff to deliver the best quality care to our service users, whilst being passionate advocates of employee satisfaction and wellbeing, then we would love to hear from you.

Main duties of the job

As a member of our team, you will utilise various medical workforce systems to ensure staff data is accurate and provide reports to support effective management decision making and workforce planning.

The role will involve you in operating the following workforce systems:

• Electronic Staff Record (ESR)
• TRAC - recruitment software
• 247 Staff Direct - Direct Engagement software
• Trainee Information System (TIS)
• HealthRoster - e-rostering software

Relevant experience in the use of rota software for planning, scheduling and maintaining staff rosters is essential. Experience and knowledge of other systems listed above would be an advantage.

Through a consultancy style of working, with both the medical workforce team and with service managers / clinical directors, you will provide advice and respond to requests and queries about medical workforce data.

Working for our organisation

Welcome to Birmingham and Solihull Mental Health NHS Foundation Trust. Our 4000+ clinical and support staff help us to improve mental health wellbeing and meet the needs of the 70,000 people we serve each year. We provide a range of mental healthcare services across Birmingham and Solihull, as well as specialised services nationally. We also offer medical, nursing and psychology training and are proud of our international reputation for both research and innovation.

Our population is culturally diverse, characterised in places by high levels of deprivation which create an increasing demand for our services and a necessity for us to make sure everyone can access the help they need. We are a team of compassionate, inclusive and committed people working together to provide excellent care to support our community. If you are looking for a place to belong, where you can make a real difference to people’s lives, join our team where our warm welcome is waiting for you.

Detailed job description and main responsibilities

For further information about the main responsibilities please view the attached job description and person specification.

We highly recommend you submit your application as soon as possible, this post may close earlier than the indicated closing date if a sufficient number of applications are received.

This role gives the opportunity for hybrid working and you will typically be asked to work in a hybrid way, working from your home and also from Trust HQ The Uffculme Centre, or any other agreed site.

We are unable to support applications from job seekers who require sponsorship to work the United Kingdom (UK)

Person specification

TRAINING AND QUALIFICATIONS

• Educated to degree level or equivalent level of knowledge, demonstrating expertise in the specialist area of workforce systems
• Demonstrable evidence of professional development

SKILLS

• Advanced user of spreadsheets and databases
• Advanced keyboard skills

KNOWLEDGE AND EXPERIENCE

• Significant relevant experience in the use of rota software for planning, scheduling and maintaining staff rosters
• Proficient in Microsoft office - Word, Excel, PowerPoint, Outlook and MS Teams
• Experience in support and providing training to end users of workforce systems
• Experience in applying analytical skills to specific business / service issues
• Good knowledge of reporting and analysis tools and techniques
• Experience in processing sensitive and complex confidential data
• Experience within a Medical Staffing / HR role within the NHS or healthcare
• Experience working in a dedicated workforce information or data analyst role
• Knowledge and experience of ESR and TRAC
• Experience of using Power BI or equivalent reporting package

Our Trust is committed to treating individuals fairly and ensuring they have the same opportunities to fulfil their potential, even if this means doing things differently for different people sometimes. We are working hard to ensure our workforce reflects the diversity within Birmingham and Solihull and that our services meet the needs of all diverse service users and carers.

The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. As part of our safe recruitment practice pre-employment checks will be undertaken before any appointment is confirmed. As part of the selection process you may be required to undergo a Disclosure and Barring Service (DBS) check, however all cases of criminal record history are dealt with on a case by case basis.

Please note, if applicable for your role you will be required to cover the cost of your DBS certificate. This will be deducted from your salary over 3 months. You will also be required to sign up to the DBS Update Service before commencement with the Trust. The Trust will reimburse this. You will be contractually obliged to maintain your subscription.

All successful applicants will be required to complete the Trust’s induction programme. The Fundamental (Statutory and Mandatory) training will be in an e-learning format. You will be required to complete training modules online (approx. 9-14 hours depending on post) by the end of your second week with us.

If you are successful at the shortlisting stage of the recruitment process we may contact you via email to advise you of the interview details. Please ensure you access your email account from which you applied regularly once the position has closed.

Applications from job seekers who require sponsorship to work in the United Kingdom (UK) are welcome and will be considered alongside all other applications. However, please ensure that you check if this role meets the eligibility criteria for sponsorship. Non UK /Republic of Ireland candidates wishing to apply can self-assess the likelihood of obtaining a Certificate of Sponsorship here Browse: Work in the UK - GOV.UK (www.gov.uk) . The minimum salary threshold for a Health and Social Care is £25,000 and for the Skilled Worker route is £38,700. If the starting salary for this role is below this, we will not be able to provide sponsorship.

Relocation expenses may be reimbursed subject to eligibility. The policy provides for reimbursement up to £8,000.

Please note - if you are applying for a role within Police custody, due to Police Vetting requirements you must have been a UK resident for the last years.

Employer certification / accreditation badges

Name Angela West Job title Senior People Partner (Medical Workforce) Email address Angela.West7@nhs.net Telephone number 07467 034083